In these tough economic times we are all paying close attention to spending. I come across fellow business owners that maybe pulled a p&l once a year now sleeping with it a night. So what do you do when you have not replaced any of your office technology since 07 when you cut out your morning latte?
While you may have added in a business lunch here, and there, or a latte once a week. Many of us are limping along some of our outdated computers, copiers, software, and even office chairs, to avoid dipping into the profit to make that dreaded big ticket item purchase.
So whats a business gal to do? That computer is the sole cause of your recent high blood pressure but hey it’s still working & cash is king so buy or save?
In this case I am going to say something that contradicts my usually save save save motto. This is no time to be left in the dust because you don’t have the right equipment to get the job done. You don’t have to go bring in a consultant to redo your entire office but there are some purchses you should make to ensure you are up to par.
So here’s the skinny, If you have equipment that you know is slowing you down it’s time to upgrade. If you have employees that could be more productive if they didn’t have to reboot, unjam, baby along or stand on their head to get the tools that are suppose to help them do their job work right, imagine how much more effective they could be. Here are the top on the fence purchases for most business owners.
Ctl alt delete
While you don’t have to go all out on software there might be some that you need to go ahead and get the newest version. Again look at what is causing you pain and make a decision. A construction bz may not need the new office suite but your accounting software may no be supported soon. You can go through your most used software and google or call to find out if there are patches or how long there will be updates available.
In terms of your actual machine I would say consult a profession IT person to see if there is anything you can do to your current server or machine to speed it up and make it run like new. Often people have their lap tops packed full of pics, docs, and unused items that can be removed and get you back up to speed. If your dinosaur should be put in a museum that make sure you do your research and don’t just buy whats on sale at your big box store. Chances are you are going to want this one to last and you don’t want to be stuck in this same spot in two years.
Can you hear me now?
If you still flip your phone you may need to visit a phone store. Especially if you are trying to use social media in business. Phones are kind of like mini computers these days but not all are created equally, some offer Internet, and email but it is in an entirely different format than the full version which may limit some essential options. Be careful to make sure your providers don’t try and hit you with big network or data charges, and make sure you check to see what you are eligible for in way of upgrades, rebates, ect.
My Dad gave me this stapler!
Basic office equipment can most of the time be used for years and years. If you have a stapler from 1967 that still works and you can get supplies for it that buy all means keep on truckin. However if you are trying to get patients into your Chiropractic office with mustard chairs from 1967 you may want to look for some ways to update on the cheap. There are lots of ways to re do an office with out spending alot.
So the rule of thumb is if it slows you down update. Think in terms of bikes! If your colleagues are on motorcycles and you are riding a radio flyer tricycle, you may want to make some smart purchases to catch up or get left in the dust with only your juice box to comfort you. However if there are things that work just fine and you you really know that you can wait than do so. you can always keep your eye out for those items and if a killer deal comes up that you can go ahead but don’t go pay full price for a want item.
I hope this helps in some way! So what are you going to replace and what are you going to hold on to?0